The platform
Everything your HR team needs.
Nothing they don’t.
Zaitoon HR replaces the spreadsheets, the paper forms, the WhatsApp groups, and the five disconnected tools your HR team is juggling today — with a single platform built for UAE businesses.
Eight modules. One dashboard.
Each module works on its own. Together, they share data, automate handoffs, and give you a real-time picture of your workforce — without anyone having to update a spreadsheet.
Employee records
A single, searchable profile for every employee — personal details, visa and passport data, contract history, documents, and notes. No more digging through email threads or shared drives.
- Centralised employee profiles with document storage
- Visa and passport expiry tracking with automatic reminders
- Contract history and amendment log
- Custom fields for anything specific to your business
- Employee self-service portal — staff update their own details
Onboarding
Turn your ad-hoc first-day experience into a structured process. Assign tasks, collect documents, schedule introductions, and track completion — so nothing falls through the cracks between “offer accepted” and “first day.”
- Customisable onboarding checklists by role or department
- Automated task assignment to HR, IT, and the hiring manager
- Document collection with digital signatures
- Welcome email templates
- Progress tracking dashboard — see who’s on track and who’s stuck
Leave & attendance
Employees request leave from their phone. Managers approve with one click. Balances update automatically. No spreadsheet, no back-and-forth emails, no surprises at year-end.
- Self-service leave requests with manager approval workflow
- Automatic balance calculation (annual, sick, maternity, Hajj, etc.)
- UAE public holiday calendar built in — updates automatically
- Leave policy configuration by contract type
- Attendance tracking with clock-in/out and overtime calculation
- Carry-forward and encashment rules per your policy
Payroll
Run payroll in minutes, not days. Zaitoon HR calculates basic, allowances, deductions, overtime, and gratuity accrual — then generates WPS-ready files and individual pay slips. Every month, same process, no drama.
- Automatic basic/allowance split calculation
- WPS file generation — upload directly to your bank
- Gratuity accrual tracking (per UAE labour law)
- Pay-slip generation and employee self-service access
- Overtime, deductions, and ad-hoc payment handling
- End-of-service settlement calculation
Emiratisation tracking
The module that doesn’t exist in any global HRMS. Zaitoon HR calculates your Emiratisation quota, maps your current Emirati headcount against it, and shows the gap — in real time. No spreadsheet. No guesswork. No deadline panic.
- Automatic quota calculation based on company size and sector
- Live headcount mapping — Emirati employees in skilled roles vs. target
- Gap analysis with deadline visibility
- Hiring plan tracker — roles in pipeline, offers out, starts confirmed
- Audit-ready documentation and record-keeping
- Quarterly review reminders
Performance management
Set up review cycles your managers will actually complete. Define KPIs, run calibration, and track progress — without the 12-page corporate review forms that nobody reads.
- Configurable review cycles (annual, half-yearly, quarterly)
- KPI and objective frameworks with progress tracking
- Manager and self-assessment forms — short, focused, editable
- Calibration tools — normalise ratings across teams
- Performance improvement plan (PIP) templates and tracking
- Review history per employee
Documents & policies
Generate UAE-compliant employment contracts, offer letters, and HR policies from templates — pre-filled with employee data. Store, version, and retrieve any HR document from one place.
- Document templates (contracts, offers, NOCs, salary certificates)
- Auto-fill from employee profile data
- Digital signature support
- Version control and audit trail
- Policy library with employee acknowledgement tracking
- Bulk document generation for onboarding batches
Reports & dashboards
Headcount, turnover, leave utilisation, payroll cost, Emiratisation status — available in real time from a single dashboard. Stop waiting for someone to pull numbers into a spreadsheet at month-end.
- Pre-built dashboards for common HR metrics
- Custom report builder — filter by department, location, contract type
- Scheduled reports — auto-email to leadership weekly or monthly
- Export to Excel/PDF
- Trend analysis — month-over-month, year-over-year comparisons
- Board-ready summary reports
Why not just use BambooHR or Zoho People?
Global HRMS platforms are built for global companies. They work reasonably well if your business operates in markets those platforms were designed for. UAE is not one of those markets.
Global HRMS platforms
- UAE labour law is a settings panel or partner add-on
- WPS payroll requires an export workaround
- Emiratisation tracking doesn’t exist
- Gratuity is a manual calculation
- Support is in a different time zone
Zaitoon HR
- UAE labour law is in the system logic
- WPS payroll is a one-click export
- Emiratisation tracking is a dedicated module
- Gratuity accrues automatically
- Support is in your time zone (GST)
Your data. Your control.
HR data is sensitive. We treat it that way.
- Data hosted in the UAE / Middle East region
- Role-based access control — employees, managers, HR, and admin see only what they should
- Audit logs on every change
- Regular backups and disaster recovery
Pricing
Zaitoon HR is priced for SMEs, not enterprises. Simple per-employee pricing, no setup fees, no long-term contracts.
Early access members lock in founding-member pricing that stays with them.
Ready to replace the spreadsheets?
Join the waitlist for early access. Your team will thank you.